Colleague/Recruitment Plus Interface Enters Production
dwaldron January 23rd, 2008
Between June and November, 2006, the Admissions Office implemented College Board’s Recruitment Plus software system. Since that time, Admissions has relied upon Recruitment Plus to support its student recruitment efforts. Prospect data is loaded into Recruitment Plus and that data is maintained there throughout the application process. As other offices on campus—notably Financial Aid, the Registrar’s Office and the Dean of Students Office—also need this information once prospective students apply for admission, the data must come to reside in Colleague. During the initial recruiting cycle on Recruitment Plus, this entailed a great deal of manual data entry and manual synchronization between the two systems. In preparation for the current cycle, IT has been working closely with Admissions, Financial Aid, the Registrar’s Office and the Dean of Students Office to develop an automated interface between the systems. The new interface was used for the first time on Saturday to copy applicant data from Recruitment Plus to Colleague. On Tuesday, the interface was used to perform the first of what will be daily updates between the systems. Interfacing the data between these two systems is a complex undertaking and all the participants have worked hard to make it successful. The group will continue to work to enhance the interface and to better align data structures and procedures within the two systems, as well as relevant procedures within the varous offices that rely most heavily upon this data.